Job Description

Financial Manager

 

 

 

The role of the Financial Manager is to provide a timely financial management and advice service to the choir, thereby enabling the committee to monitor past financial performance promptly and to carry out advance financial planning of the highest calibre.

 

CONCERT BUDGETS

·         Obtain proposed programmes from Musical Director and produce provisional budgets based thereon for advance planning purposes, presenting best and worst case scenarios (detailed for next 12 months, outline for 24 months thereafter)

·         Recommend ticket and programme selling prices to committee in order to maximise concert income, having due regard to market forces and the choir’s profile in the region

·         Revise and update budgets as required by committee or Musical Director

·         Advise committee of cost implications in relation to Business Plan

·         Liaise with treasurer and/or box office to ensure post-concert ticket income and marketing cost/return analyses are available

·         Prepare post-concert actual to budget comparison summaries for committee

 

GENERAL BUDGETS

·         Prepare general budgets, obtaining income and cost estimates from Treasurer, committee members and, when relevant, from Musical Director

·         Recommend to committee target income and expenditure re all income and expenditure headings, following due consultation with persons responsible for budget headings

·         Recommend to committee the required annual Members subscription levels based on formula(e) agreed from time to time by committee

·         Recommend to committee the annual Friends Scheme subscription levels required

·         Ensure timely notification to budget holders (income and costs) of their annual budgets/targets

·         Prepare actual to budget comparison summaries for committee annually, or when required by Chair

·         Contribute to the choir’s three year strategic plan, particularly in relation to financial matters

 

GENERAL

·         Support Treasurer as required, especially in relation to:

Ø      Preparation of annual statutory accounts

Ø      Ad hoc financial decisions as required

·         Prepare financial reports for each committee meeting, based on information obtained from Treasurer, ensuring Treasurer has opportunity to review and comment on any such reports before presentation.

·         Keep abreast of ISM fee rates for conductors, artists and accompanists, and advise committee in relation fees paid to such persons engaged by the choir

·         Negotiate fees with the Musical Director and ensure an appropriate written agreement is in place with the Musical Director at all times

·         Liaise with the Musical Director and Concert Administrator re fees offered to musicians, advising re sums provided in the relevant budgets

·         Provide accounting and bookkeeping advice to the Treasurer when required

·         Liaise with the charity’s auditors when required

·         Discuss and agree the content of the Treasurer’s annual report to the AGM, supporting the Treasurer at the meeting as required.

 

 

 

Somerset Chamber Choir

January 2003