PUBLICITY MANAGER

(A Further breakdown of the role is available on request)

Publicity Management consists of: Box Office, Friends Administration, Publicity Mailings Officer, Press Officer , Distribution Officer

PUBLICITY MANAGER

           Prepare publicity schedule in liaison with all officers

           Oversee all aspects of publicity, as a chaser/checker and act as a point of guidance as necessary

           Have overall control of publicity budget in conjunction with Treasurer

MAILINGS OFFICER

           Organise any external mailings. E.g. Brewhouse Theatre

           Manage all mailing lists

           Take overall responsibility for all mailings

           Consider and organise any relevant reciprocal mailings

PUBLICITY DISTRIBUTION OFFICER

           Consult all involved with leaflet & poster distribution to determine numbers to be produced for each concert

           Ensure publicity material is distributed at rehearsals and organise distribution by choir members

           Keep diary of events in catchment area and arrange distribution of publicity material to these venues at the correct time

           Ensure all areas are covered in catchment area which may involve driving to some areas if there are no choir members available in that area

PRESS OFFICER

           Deal with all aspects of media coverage, writing articles for relevant publications

           Organise reviewers for concerts and liaise with Box Office for tickets

           Consider any advertising space in press

FRIENDS ADMINISTRATOR

           Liaise with Publicity Manager re dates for mailings

           Write newsletter

           Send welcome letter to all new ‘Friends’

           Think about publicising the scheme at concerts

           Take charge of organising receptions,

           Be on hand to meet and greet ‘Friends’ at receptions

           Supply Box Office with up to date list of ‘Friends’ scheme members

           Keep up to date record cards and computer records to produce address labels.

           Produce ‘breakdown of scheme’ records from computer as an update on scheme

           Ensure scheme is managed so that lapsed members are chased

BOX OFFICE

           Liaise with Publicity Manager and Friends Administrator over dates for booking periods

           Check seating plans with venues

           Attend site meetings

           Arrange production of tickets

           Produce ‘in-house’ booking forms for ‘Friends’ and choir

           Ensure booking details are ready for choir members at rehearsals

           Get list of ‘Friends’ from Friends Administrator prior to booking

           Take orders as they come in by post and phone

           Bank monies on regular basis

           Liaise with Tourist Information Centre and Cathedral Shop re ticket sales)

           Constant liaison once tickets on sale at these venues

           On concert day, sort out sales for day and collect tickets

           Pass over to Front of House/ticket seller

           Collect all ticket takings after concert and calculate final figure